Fleet Administrator- Team Leader, Title and Registration

The Fleet Administrative Assistant will become part of the fleet title & registration team. S/he will be the Team leader that will coordinate title registration vendor(s) to support fleet title registration and renewal process. S/he will also be the in-house subject matter expert on DMV related title registration procedures. S/he will be supporting the equipment vendors and company regions to obtain and submit all necessary documentations for title registration vendor(s) to obtain proper registration and/or renewals for compliance with the fleet. S/He will work directly with the Fleet title & registration team Supervisor and Manager.

Job Type : Exempt

Pay : Salary

Are you a real go-getter looking for an amazing opportunity with a nationwide full-service-utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!

Since 1928, Asplundh has been dedicated to safe, efficient and innovative line clearance services to the utility industry. Reliable, uninterrupted power is an important service provided by the world's electrical utilities and Asplundh has the expertise to help keep the power flowing. Diversification over the years has opened up vegetation management services to other specialized markets such as municipalities, railroads, pipelines, helicopter vegetation services, and departments of transportation.

A family-owned and operated corporation headquartered near Philadelphia, Pennsylvania, Asplundh has grown to employ over 36,000 service professionals throughout the United States, Canada, Australia and New Zealand.

Benefits:

• Benefits Available and vary per position and location.

Essential Functions & Responsibilities:

• Title / Registration – Support the field to manage day-to-day title registration process and obtain vehicle title in a cost effective and timely manner. Provide subject matter expertise on DMV requirements.

• Process applications for issuing new or renewals of vehicles within the International Registration Plan (IRP), state local base plating registrations, replacement plates and specialized plates.

• Process any "in-house" PA metal plates and as well as any PA "in-transit" (temporary) tags by becoming a licensed agent under the company’s account with the state of Pennsylvania Department of Transportation. This involves pre and annual background investigations with no history that prohibit this position.

• Assist Tax Department with ongoing state sales tax audits by pulling required documents.

• Be responsible for completing invoicing from registration vendors. The weekly, monthly, and annual spreadsheets require verification for accuracy prior to being submitted to the accounting department for payment.

• Equipment Remarketing Support – Coordinate with Equipment Remarketing team on upcoming equipment sales. Proactively review and collect any outstanding documentation required for auction sales.

• General Administration – Team leader will be responsible for maintaining records and files of titles and other sales documents. Creating and maintaining spreadsheets, and also scanning documentation.

• Interactions with levels of management and field personnel on a daily basis.

Desired Skills and Experience

• Experience in title and registration is a plus

• Experience in sales tax auditing is a plus

• Experience in general administration is a plus

• Experience using MS Office, Excel, Perceptive content, and other systems such as PeopleSoft Oracle is a plus.

• Proven self-starter with a track record of managing multiple complex tasks with the ability to work across multiple functional areas internally and externally

• Excellent problem-solving and critical-thinking skills and an ability to identify problems, design and articulate solutions, and implement change

• Excellent customer service skills; prefer experience in service-oriented industry such as outsourced service providers or construction/utility companies

• Detail orientated/Good organizational skills

• Professional telephone manner and strong communication skills

• Notary background helpful. Willingness to obtain notary license upon hiring of position.

Pre-Screen

• Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

License & Certifications:

• Valid driver's license required.

Physical Requirements:

• Rarely: crawling, climbing on/off truck, climbing poles, gripping, color-vision, pushing, pulling, climbing ladders, balancing, lifting up to 50 lbs.

• Occasionally: kneeling, squatting, sense of touch, manual dexterity, reaching, range of motion, lifting, carrying, lifting over 10 lbs. to 50 lbs.

• Frequently : standing, walking, stooping, climbing stairs.

• Constantly: sitting, body twisting, speaking clearly, seeing distant, seeing, reading, hearing-speech range, depth perception, lifting up to 10 lbs.

About Us:

As a full-service utility contractor, Asplundh performs tree pruning and removals, right-of-way clearing and maintenance, vegetation management with herbicides, and emergency storm work and logistical support. Asplundh is the parent company of Asplundh Infrastructure Group whose subsidiaries provide overhead and underground line construction, planning and design, meter reading and AMR/AMI installation, electrical testing, and street lighting/traffic signal services. Asplundh also operates Rotor Blade Airborne Utilities Management, overhead electric distribution, and transmission lines using MD 500 helicopters.

Individuals must be able to perform the essential functions of the position with or without reasonable accommodation. Individuals with a disability who desire a reasonable accommodation should contact the ADA Coordinator at 1-800-248-8733, ext. 1339.

An Equal Opportunity Employer.