Summary About the Position: The U.S. Military Academy, West Point, NY is an academic institution located in the Hudson River Valley, 50 miles from New York City. The historic site is the oldest continuously occupied military post in America. West Point is a self-contained city with housing, a Department of Public Works, libraries, hospital, fire department, chapels, and restaurants. Employees have access to Eisenhower Hall Theater, Hudson Valley's performing arts center, and recreational facilities. Responsibilities Provide administrative support services for an Academic Department within the Dean Directorate at West Point, NY. Oversee abroad program budgets and expenditures, Defense Travel System (DTS) travel, transportation arrangements, foreign travel documentation, contract requests, unit travel card maintenance and training in its use. Execute abroad budget for language programs to include appropriated, gift and reimbursable funds, consistent with fiscal allocation. Serve as a department Government Purchase Card (GPC) cardholder, or billing official. Maintain current and accurate balances of different accounts and disbursements on an automated ledger/spreadsheet system, such as, the General Fund Enterprise Business System (GFEBS). Develop internal plans and procedures for abroad program operations. Analyze incoming directives and publications to determine the need for supplementary guidance and coordinate actions as required. Oversee department's digital and physical records (including organizational, personnel and internal Table of Distribution and Allowances (TDA) manpower worksheets). Serve as an alternate department web manager to update social media content approved by leadership. Coordinate civilian personnel action requests for the office, such as, recruitment, promotion, awards, assignments, etc. Prepare completed applicant files for board member review and develop reference documents and ballots for the board members. Serve as primary hand receipt holder for department property book items. Interpret policy guidance and provide technical assistance for temporary duty travel (TDY), in systems, such as, Defense Travel System (DTS) and the Joint Travel Regulation (JTR). Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Executive Order (E.O.) 12721 Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Non-Appropriated Fund Instrumentality (NAFI) Non-Department of Defense (DoD) Transfer People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 Veterans Recruitment Appointment (VRA) In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. GS-07: Specialized Experience: One year of specialized experience, which includes: 1) Assisting in providing and/or coordinating academic or administrative functions/services to support an organization's operations or mission; 2) Managing correspondence and/or action items to ensure suspense dates are met; AND 3) Maintaining administrative and/or educational records for an organization. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06). OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as, Public Administration, Business Administration, or other Administrative or Management fields related to the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages. GS-08: Specialized Experience: One year of specialized experience, which includes: 1) Providing and/or coordinating academic or administrative functions/services to support an organization's operations or mission; 2) Managing correspondence and/or action items to ensure suspense dates are met; 3) Maintaining administrative and/or educational records for an organization; 4) Utilizing automated databases and/or systems to input data or prepare various correspondences; AND 5) Assisting management in maintaining spreadsheets and/or completing personnel profiles using appropriate personnel systems or processes, such as, the Soldier Talent Profile (STP). This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07). OR Education: One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as, Public Administration, Business Administration, or other Administrative or Management fields related to the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond one year (total semester hours minus 18) by 9. Add the two percentages. GS-09: Specialized Experience: One year of specialized experience, which includes: 1) Providing and/or coordinating academic or administrative functions/services to support an organization's operations or mission; 2) Managing correspondence and/or action items to ensure suspense dates are met; 3) Utilizing automated databases or systems to input data and/or prepare various correspondences; 4) Assisting management in maintaining spreadsheets and/or completing personnel profiles using appropriate personnel systems or processes, such as, the Soldier Talent Profile (STP), AND 5) Performing financial and/or budgetary duties, such as, assisting in budget formulation and/or execution, monitoring fund obligations, and/or ensuring funds are available for expenditures. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-08). OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as, Public Administration, Business Administration, or other Administrative or Management fields related to the position. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the first year (total graduate semester hours minus 18) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Concepts, Policies, and Principles of Budget Manages and Organizes Information Manpower & Personnel Time in Grade Requirement (GS-07): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06). Time in Grade Requirement (GS-08): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07). Time in Grade Requirement (GS-09): Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-08). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. One year trial/probationary period may be required. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a Human Capital and Resource Management Career Field position. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. This position involves a multi-grade career ladder. Promotion is not guaranteed. This position may be filled at either the GS-07, GS-08, or GS-09 with promotion potential to the full performance GS-09 level. Or, the position may be filled at the full performance level, GS-09. If selected at the GS-07, or at the GS-08 grade, there is noncompetitive promotion potential to the GS-08 and GS-09 grades after are all legal and regulatory requirements have been met, to include one year at the next lower grade. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds. This position is not eligible for regular and recurring telework. This position is eligible for situational telework only, including emergency and OPM prescribed "unscheduled telework". Situational telework is approved on a case-by-case basis, where the hours worked were not part of a previously approved, ongoing, and regular telework schedule. Situational telework is sometimes also referred to as episodic, intermittent, unscheduled, or ad-hoc telework.