Scheduling and Administrative Coordinator

Job Category Administration

Market Location NY - Victor Manufacturing

Location NY - Victor

Apply Now (https://phg.tbe.taleo.net/phg01/ats/careers/v2/applyRequisition?org=NVRINC&cws=52&rid=32288)

NVR, Inc., Parent Company of Ryan, NV, and Heartland Homes has been helping families build their happily ever after since 1948. As a Top 5 US homebuilder, we’re committed to quality and to our customers and we take pride in the nearly 510,000 new homes we have sold and built across the country. Working in the homebuilding industry is tangible and rewarding, but not every job at NVR requires a hard hat. We don’t just sell and build new homes; we also manage teams, acquire land, manufacture materials, provide mortgages to our customers, and provide corporate support to NVR’s multi-billion-dollar business operations.

NVR is looking for intelligent, highly motivated, positive, results-oriented employees to join our Victor, NY Manufacturing Plant. You will be a part of an energetic culture where we thrive on teamwork, collaboration, and innovative ideas. If you love working in a fast-paced environment with a high degree of responsibility, this is the position for you. NVR is a growing company with significant opportunities for career growth, advancement, and mobility.

As a Scheduling & Administrative Coordinator, you are responsible for scheduling house packages for plant operations. Specific responsibilities will include, but are not limited to:

• Create and update production and delivery schedules.

• Create and communicate schedule change notices and material correction notices to plant personnel.

• Complete weekly/daily invoicing and billing for extra material.

• Prepare daily reports and delivery paperwork for use by the production floor and haulers.

• Generate and maintain reports to measure service levels, delivery costs, etc.

• Communicate with NVR field personnel and hauling vendors to ensure on-time and complete deliveries.

• Review and ensure appropriate billing from haulers and submit for processing.

• Order blueprints and coordinate delivery to the field.

• Work closely with the plant’s Production, Customer Service, Materials departments, and Logistics department to ensure operational targets are being met.

• Prepare invoices for processing by matching invoices to corresponding purchase orders (materials), coding to appropriate accounts, and entering into the DMS payables system.

• Invoice rough and trim package billings on a weekly basis. Review invoices for discrepancies.

• Process reports and paperwork in support of production and office operations.

• Maintain contract/lease start and end dates.

• Order office supplies, within budget parameters, distribute incoming mail, and collect and send outgoing mail and parcels.

• Assist with other administrative tasks, as needed.

  Position Qualifications

• Bachelor's or Associate degree preferred

• 2+ years of administrative experience

• Strong communicator, both verbally and written, with the ability to develop relationships with customers.

• High level of accuracy and attention to detail.

• Excellent time-management and organizational skills

• Results driven with the ability to balance multiple priorities and changing demands.

• Willingness to learn and take initiative

• Ability to work both independently and as part of a team

• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)

  Life at NVR

  At NVR, your desire to excel is matched by our commitment to your success and we’ll give you the tools and industry knowledge you need. Our management team is tenured and talented, nearly 80% of them promoted from within, so you’ll find mentors who can share their knowledge, provide career guidance, and encourage your success.

  NVR also offers benefits among the best in the industry that reflect the strong commitment we have to all of our employees.

• Competitive Compensation.

• Home Purchase Discount.

• Mortgage and Settlement Services Discounts.

• Comprehensive Health, Life and Disability Insurance.

• 401(k) (Full-time employees are eligible to contribute immediately).

• Employee Stock Ownership Program.

• Vacation and Holidays.

  In addition to the traditional benefits, we offer all our employees stock ownership through a profit-sharing trust as part of our retirement savings package. NVR has had the highest Earnings Per Share growth rate in the homebuilding industry for the past 10 years, so as we grow financially, so do you.

  We are an Equal Opportunity Employer. Drug Testing and Background Check are required. Applicants must be legally entitled to work in the United States, as NVR does not provide visa sponsorships.

  Salary range: Between $50,000 - $55,000 ($24.04 - $26.44 per hour).