Oversees the operations of the office, including maintaining current employee personnel files, answering all phone calls, preparing, and maintaining the Firm's payroll system, and compiling statistics necessary for the Administrator.DUTIES Oversees the operations of the office, including maintaining current employee personnel files, answering all phone calls, preparing, and maintaining the Firm's payroll system, and compiling statistics necessary for the AdministratorRESPONSIBILITIESMaintains all staff and contract personnel filesMaintains master files of personnel evaluations and makes copies, on monthly basis, for the appropriate department supervisorKeeps all evaluation forms currentSends deficiency notices to personnelActs as Receptionist for the office, answering inquiries of general nature form applicants, visitors, and professional staff, assisting them in a friendly and cooperative mannerAssists in miscellaneous bookkeeping functionsSubmits bills to appropriate healthcare agenciesAssists the full-time and part-time payroll proceduresAssumes various duties, as directed by the Administration, in the area of personnel and accountingJOB CONDITIONSPosition is stressful in terms of meeting deadlines.It is primarily a desk job, which essentially involves sitting, standing, stooping, and walking, as well as an inordinate amount of telephone communication.Travel is required, by car or airplane to local, out-of-town, or state seminars, conferences, or meetings.It requires minimal lifting of office records and printouts.The ability to read 12 point, and larger, type, is required.One must be able to hear adequately on the telephone, with no more than an amplifier, and be able to communicate, both, verbally, and in writing, in English.EQUIPMENT OPERATIONThe job requires the ability to utilize a PC, calculator, multi-line telephone, and other related office equipment.QUALIFICATIONS1. High school diploma or equivalent2. Experience as a coordinator or office manager, preferably in the health field3. Should be a skilled organizer able to manage office files, logbooks, and staff schedules4. Must possess secretarial skills and have a polite telephone manner5. Computer skills- Basic to moderate level computer knowledge and skills. Systems used as part of job are: MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.) as well as setting up virtual meetings (MS Teams/Zoom/RingCentral), etc. Please note that criminal background check clearance is part of the hiring process. (Candidates who are justice-impacted may be considered.)