8609BR

Position Title:

Senior Staff Assistant

Organization:

NTID Department of Performing Arts

Job Responsibilities:

• Process contracts and check requests for independent contractors. Make travel arrangements and processes travel paperwork. Process production-related purchase request orders and paperwork.

• Assist the technical director with planning for department theater and dance productions, including creating and maintaining production schedules; recruiting and communicating with design teams; scheduling design team meetings; taking notes in design team meetings; scheduling rehearsals and call times, and tour travel information related to hotels, venues, and workshop activities; communicating information to technical director, marketing manager, costume and props manager, and other department staff as appropriate.

• Respond to requests for Panara Theater rental. Schedule rentals and process paperwork.

• Provide other direct support for department events, and productions, and special performances. Maintain records of program and production meetings and serve as time keeper as needed. Assist with main office front desk coverage.

• Other Duties as Assigned.

FLSA Category:

Non-exempt

Requisition Number:

8609BR

College/Division:

National Technical Institute for the Deaf

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Associates or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

114H

Required Qualifications:

• Experience managing performing arts productions

• Ability to complete reports and documentation associated with travel expenses and purchases.

• Good time management skills

• Good verbal and written communication skills

• Customer focus

• Strong organizational skills and attention to detail

• ASL (American Sign Language) or willingness to learn

• Ability to work independently

• Team player

• Strong interpersonal skills

• Familiarity with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Access), office technology and other computer software; proficiency in Microsoft Office applications (especially Excel) and Google Applications (especially Sheets).

Preferred Qualifications:

• Familiarity and knowledge of RIT Oracle applications and Kronos or other similar data management applications.

• Experience in event planning and project coordination.

• Fluency in ASL.

• Two (2) years or more of relevant or related work experience. College work experience will be considered.

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

Job Summary:

The Senior Staff Assistant – (Events / Productions) provides administrative support for department events and theater productions.

Major responsibilities include:

• Working with the technical director on production logistics; planning rehearsal schedules and call times;

• Preparing contracts for independent contractors;

• Making travel arrangements and processing travel paperwork for independent contractors;

• Processing check requests for independent contractors;

• Coordinating interpreter requests;

• Communicating information to directors, marketing and communication specialist, costume and props manager, director of dance, and other department staff as appropriate.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

25