8778BR

Position Title:

Senior Staff Assistant

Organization:

Student Health Center

Job Responsibilities:

Implement and refine financial processes in compliance with SHC and RIT policies and procedures.

• Daily reconciliation and verification of credit card, campus group and Tiger Buck payments.

• Verify credit card transactions with M & T bank.

• Prepare documents for journal entries, chargeback, and other financial transactions for Student Health Center and RIT Ambulance.

• Reconcile departmental credit cards and prepare statements for Operations Specialist to review.

• Manage outstanding collections from students.

• Manage invoices and payment to vendors.

• Verify monthly RITA meal cards receipt forms with RIT Dining Services transaction report.

• Procure quotes for equipment and services as requested.

• Perform yearly physical inventory of assets.

• Prepare Monthly and Quarterly finance reports (expense, collections, and inventory) for Operations Specialist and Medical Director to review.

• Research and report any financial and operational concerns with attention to budget reconciliation, projections and forecasting.

• Make recommendations for changes to documented procedures and update as needed.

Operations Support:

• Order office supplies for SHC and RITA

• Oversee project requests for SHC and RITA.

• Facilities, Information & Communications systems (FMS/ITS/Avaya) liaison.

• Implementing the onboarding and departure workflow

• Manage office key inventory.

• Manage EMS system for SHC conference room.

Administrative Support for Management Team and Front Desk:

• Maintain competency in check-in and check-out procedures.

• Step in to assist when needed.

• Schedule Meetings

Other duties as assigned

FLSA Category:

Non-exempt

Requisition Number:

8778BR

College/Division:

Student Affairs

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to hr@rit.edu. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

114H

Required Qualifications:

Experience:

• 2 years of administrative, office, programmatic experience.

• 2 years accounting or related experience

Skills:

• solid understanding of accounting principles and practices

• exceptional analytical and problem-solving skills

• high degree of situational awareness and flexibility

• Attention to detail.

• Initiative and independent thinking

• Microsoft Office fluency

• Effective interpersonal, written, and electronic communications skills, including the ability to convey complex information in accessible terms to diverse or multicultural audiences.

• Knowledge of Deaf culture, American Sign Language (ASL), or willingness to learn.

• Ability to establish, build and maintain effective working relationships based on respect, empathy and honesty with diverse groups and individuals and to promote a positive work environment.

• Ability to manage and maintain confidential and private information; uses confidential, sensitive and/or private records and information, protects information appropriately.

• Computer competence using software and enterprise systems appropriate for the complexities of the role and its functions

• Knowledge of electronic health records

Preferred Qualifications:

• 1 year of customer service, in a medical setting preferred

• Medical terminology

• Excel Fluency

• Electronic Medical Record knowledge

Department/College Description:

The Wellness area within the Division of Student Affairs shares a passion for enriching the quality of life for all students. Every area within Wellness aims to enhance student success and collegiate life by providing innovative, inclusive and responsible programs, services, and education.

Shift:

Day

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Benefits_at_a_Glance.pdf) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Henrietta Campus — 100%

Job Summary:

Please note: This position may require to work occasional evenings (10:30am-7 pm) and weekends during orientation activities/open houses/wellness programs.

The Senior Staff Assistant is an integral part of the Health Center team ensuring quality of care for our RIT students. Reporting to the Operations Specialist, this position is responsible for performing finance and operations functions within the Student Health Center (SHC) and RIT Ambulance (RITA). The Senior Staff Assistant will need to manage financial and administrative projects and processes with attention to continuous quality improvement. Customers include students who are patients, student members of RIT Ambulance, departmental leadership and other staff within the Health Center. The Senior Staff Assistant will represent the department in connecting with other finance and service employees across the University as well as with vendors and contractors. This is a full-time position with occasional evening or weekend required as the academic calendar demands. The RIT health center serves the approximately 16,000 students who attend the Henrietta campus.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

25