Facilities Management Business Manager (Reg FT)

Position Title: Facilities Management Business Manager (Reg FT)

Department: Facilities Management

Campus: Office of College Services

Additional Information: This position will remain open until filled. However, to ensure consideration for an interview, please submit your completed application, cover letter, and resume by no later than June 14, 2024. The College cannot guarantee that application materials received after this date will be considered or reviewed.

Benefits: CCAC offers an exceptional benefits package. Highlights include an excellent health plan with a very low out-of-pocket expense network option, generous time off and holiday pay, a 403b retirement plan with up to 10% employer match or other options through the State's retirement defined benefit pension system, free employee parking, public service (student) loan forgiveness eligible employer, and employer-paid benefits including group life insurance, short-term and long-term disability insurance, and flexible spending accounts, certain conditions or restrictions may apply.

Remote Work Option: Fully In-Person

Salary Grade: Admin 14 - $52,697

Job Category: Administrators

Employment Type: Regular Full-Time

Job Slot: 5891

Job Open Date: 5/31/2024

Job Close Date: Open until filled

General Summary: Assists the Vice President & Chief Facilities Officer in providing oversight to budgeting services and accounting of contracts and capital projects. Assists all the Facilities Management leadership team members in the administering of software systems & effectively applying those systems.

Requirements: Bachelor's degree in business, management, information systems or related field and a minimum of five years experience OR an associates degree in business, management, information systems or related field and a minimum of seven years experience. Strong organizational, communication and people skills. Ability to analyze and resolves problems and issues. Understanding of software systems, along with their administrative processes.

Duties:

1. Support each campus and each college department as may be required/requested to assist them in financial questions related to Facilities issues and capital projects.2. Budget Outlay: Plan the annual budget input; coordinate & track budget aspects across all campuses & centers as necessary to support one-college initiatives.3. Capital Outlay: Monitor & track Capital budgets, in regards to expenditures, needs & efficient usages.4. Work directly with the CFO/VP of Finance and Finance and Procurement staff to understand all aspects of the College financial, accounting, budgeting, and any related systems and software.5. Coordinate with the Energy Manager to administer the EnergyCAP software system and other energy management systems, as well as required reporting. 6. Provide monthly updated budget reports for both budget and capital outlays & provide detailed data to departments.7. Oversee and coordinate all aspects of college-wide fleet management, including vehicle registration, maintenance, scheduling etc; maintain all records electronically and in vehicles as required by law. 8. Assist & act as backup to the Energy Manager for utilities tracking & critical processes. Manage the input of utility data into EnergyCAP during the absence of the Energy Manager. Ensure the Energy Manager has all documents for review.9. Coordinate with the FM team in support of college-wide sustainability efforts.10. Utilize the Ad Astra scheduling system as required for college wide scheduling activities as may be related to the activities of the Facilities Management Department. Provide updates to the system in categories as identified. Track & input changes to spaces as necessary.11. Serve as the content manager for the FMD webpage .12. Assist the Vice President & Chief Facilities Officer in carrying out all one-college initiatives.13. Assist the Vice President & Chief Facilities Officer with special projects as required.14. Perform other duties as required or as assigned.

    

Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available https://ccac.csod.com/ats/careersite/search.aspx?site=13&c=ccac.

To view the full job posting and apply for this position, go to: https://apptrkr.com/5299422

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