About The Pennsylvania Homecare Association (PHA): PHA is a statewide organization of 700+ home health, home care and hospice agencies looking to hire! PHA is posting this opening on behalf of their member organization Ideal Home Care.

A Billing Coordinator is responsible for managing and overseeing the billing processes within an organization to ensure accuracy, efficiency, and timeliness. This role is crucial in maintaining the company's financial health by ensuring that clients are billed correctly, and payments are received promptly.

Key Responsibilities:

• Invoice Preparation and Distribution: Generate and send accurate invoices to clients either electronically or via mail, ensuring all billing information is correct and complies with company policies.
• Submit the accurate claims to all the contracted insurance companies, follow up for the claims submitted, make sure every claim is paid on time, follow up for the pending claims, sort out the reason of denial, resubmit the claims, follow up until the resubmitted claims are paid.
• Keep record of claims for different offices, keep records of revenue from each location, send the revenue received record of each billing cycle to each office on designated date and time. Also, send the pending claim report of each office to designate person of each office in each billing cycle. This process should be ongoing.
• Payment Tracking: Monitor and track incoming payments, follow up on outstanding invoices, and maintain detailed records of all billing transactions.
• Client Communication: Address client inquiries regarding billing issues, resolve discrepancies, and provide necessary documentation to facilitate payments.
• Collaboration with Internal Departments: Work closely with finance, sales, and other relevant departments to ensure billing accuracy and resolve any issues that may arise.
• Record Maintenance: Maintain and update client accounts, billing records, and related documentation to ensure data integrity and facilitate audits.
• Reporting: Prepare regular reports on billing activities, outstanding payments, and account reconciliations for management review.

Key Skills and Qualifications:

• Educational Background: A high school diploma or GED is required; a degree in business administration, accounting, or a related field is preferred.
• Experience: Previous experience in accounting, bookkeeping, or a similar role is advantageous.
• Attention to Detail: Ability to maintain accuracy in billing processes and identify discrepancies effectively.
• Organizational Skills: Strong ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Communication Skills: Proficiency in verbal and written communication to interact effectively with clients and internal teams.
• Technical Proficiency: Familiarity with Microsoft Office Suite and knowledge of accounting software; experience with billing systems is a plus.

• Problem-Solving Abilities: Capacity to address and resolve billing issues and client disputes professionally.

   

A successful Billing Coordinator ensures that the billing operations run smoothly, contributing to the organization's financial stability and fostering positive client relationships.