As a member of the Business Development & Marketing Department, the Marketing Coordinator provides high-level administrative support critical to the overall success of the marketing department and functions as a member of the marketing data team.  Position will provide daily administrative support to the Chief Business Development and Marketing Officer and the Business Development & Marketing Directors.

ESSENTIAL FUNCTIONS:

• Provide administrative support in the preparation of general correspondences, memos, agreements, charts, tables, and graphs.
• Track and maintain accurate records, working with the Marketing Administrator, for expense budgets for the CMO and Directors.
• Field phone calls, take requests for meetings and coordinate various aspects of interdepartmental communication as necessary.
• Manage and maintain complex calendars, schedule internal/external meetings, appointments, conference calls and special events. Coordinate itineraries and travel arrangements (air/ground travel, accommodations, etc.) using the Firm travel agency.
• Maintain and organize filing system of paper and electronic documents and ensure proper execution of the firm's retention policy.
• Uphold a strict level of confidentiality and exercise impeccable discretion.
• Manage, track, and report on the status of projects as assigned.
• Coordinate firm sponsorship requests and process Business Development & Marketing check requests from lawyers.
• Analyze and report on complex data, make recommendations on how to use data to drive business development activities.
• Work closely with Business Development, Communications, Technology and Events teams to develop and execute email marketing campaigns for social events, seminars, and speaking engagements.

ADDITIONAL FUNCTIONS:

• Administrative and other projects as assigned.

QUALIFICATIONS (EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES):

Education:     

• Bachelor's degree in a related field is preferred.

Experience:

• Prior experience in a law firm or other professional services firm is preferred.
• Minimum of two years of experience in a professional office setting preferred.

Knowledge, Skills, & Abilities:

• Proven ability to work in a fast paced, high-pressure environment. Demonstrates initiative and ability to work independently.
• Strong in organization and prioritization, and exceptional attention to detail.
• Excellent verbal and written communication skills. High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy.
• Outstanding communication skills, including the ability to respond to inquiries and provide basic technical explanations or training to all levels of professional and support staff.
• Ability to clearly convey, persuade, and negotiate information and ideas to individuals or groups.
• Ability to effectively gather and summarize data for reports, find solutions to various administrative problems and prioritize work.
• Ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts.
• Ability to identify and understand issues, problems, and opportunities; determine course of action; develop appropriate solutions.
• Ability to work within a complex, fast-paced environment and collaborate with department team members.
• Ability to efficiently set up complex meetings and effectively resolve scheduling conflicts.
• Ability to utilize advanced features of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), database and presentation other related websites.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL R QUIREMENTS

Sedentary work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects up to 10 pounds. Work involves sitting most of the time.  Walking and standing is often necessary in carrying out job duties.

VISUAL ACUITY

Worker is required to have close visual acuity to perform an activity such as:  preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

DISCLAIMER

Fox Rothschild LLP is under no obligation to provide sponsorship for this position. Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

This job description is not an exhaustive list of all functions that the employee may be required to perform and the employee may be required to perform additional duties.  Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will.  Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation.  If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer - vets, disability