Job Information
Commonwealth of Pennsylvania Budget Analyst 2 (Local Government) - Allegheny County Support Administration (Multiple Vacancies) in Pennsylvania
Budget Analyst 2 (Local Government) - Allegheny County Support Administration (Multiple Vacancies)
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Budget Analyst 2 (Local Government) - Allegheny County Support Administration (Multiple Vacancies)
Salary
$54,181.00 - $59,599.10 Annually
Location
Allegheny County, PA
Job Type
Civil Service Permanent Full-Time
Job Number
CS-2024-85097-L0332
Department
Local Government
Division
HS Allegheny Co Spt Ad
Opening Date
06/24/2024
Closing Date
7/7/2024 11:59 PM Eastern
Job Code
L0332
Position Number
Multiple positions may be filled from this posting.
Union
Non Union
Bargaining Unit
LG
Pay Group
LG
Bureau / Division Code
88215000
Bureau / Division
Allegheny County Administrative Support
Worksite Address
One Smithfield Street
City
Pittsburgh, Pennsylvania
Zip Code
15222
Contact Name
Serena Malahoo
Contact Phone
412.350.6419
Contact Email
serena.malahoo@AlleghenyCounty.US
Description
Benefits
Questions
THE POSITION
NOTE: THIS IS A REPOSTING OF (CS-2024-85097-L0332). IF YOU APPLIED UNDER THE PREVIOUS POSTING WHICH WAS OPEN FROM MAY 29, 2024 TO JUNE 11, 2024, YOU CANNOT SUBMIT A NEW APPLICATION.
Do you want to advance your career in budget administration with an organization that supports people during their most vulnerable times? Join our team of hard-working individuals at the Department of Human Services (DHS), Bureau of Financial Management and participate in the financial inner workings of the largest human services funder in our region. We serve more than 200,000 residents each year through more than 300 community-based agencies. Share your knowledge and skills in the area of finance with our team to help improve access to care, increase economic security, and ensure quality services for your community!
DESCRIPTION OF WORK
As a Budget Analyst 2, you will perform budgetary and financial functions related to the preparation of the annual budget, rebudgets, and reports. This involves meeting with program offices to provide information, statistics, regular fiscal interpretation, and accomplishments. Responsibilities include preparing projections of assigned grants on an annual basis and analyzing monthly agency budgeting and accounting reports to maintain expenditure controls. You will generate a variety yearly, monthly, and ad hoc reports such as the current status of funding versus contractual obligations and the projected year end surplus or deficit situation within each funding stream. Communication is essential for ensuring the decision makers and bureaus who rely on your financial reports can effectively support and guide our service providers and partners.
This position also reviews and approves contract modifications/adjustment requests submitted by the program office, verifying that information is accurate and reviewing all system conversions and adjustments to each service provider’s contract. You will have the opportunity to assist in the preparations of the county grant budget for the annual budget submission and complete work that is essential for ensuring accuracy and the smooth processing for payment. Help oversee the funding Allegheny County needs for the supportive services that help our people thrive. Make a positive difference with our team!
Work Schedule and Additional Information:
Full-time employment
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
Scheduled hours can vary depending on the needs of the regional office.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY
QUALIFICATIONS
Minimum Experience and Training Requirements:
One year of experience as a Budget Analyst I;or
Two years of experience in technical budget administration work, and a bachelor's degree;or
Any equivalent combination of experience and training.
Other Requirements:
You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
Hiring preference for this vacancy will be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
You must be able to perform essential job functions.
How to Apply:
Resumes, cover letters, and similar documents will notbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov .
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.
01
Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Budget Analyst 1 for one or more years full-time?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
03
How many years of full-time experience in professional technical budget administration work do you possess?
2 years or more
1 but less than 2 years
Less than 1 year
None
04
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
05
How much graduate coursework have you completed in accounting, finance, business administration, or closely related areas?
If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add transcript(s) to the application after it has been submitted. If you answer this question based on education acquired outside of the United States, you must also upload a copy of your foreign credential evaluation. For more information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.
30 credits or more
Less than 30 credits
None
06
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.
Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.
If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.
If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
07
WORK BEHAVIOR 1 - ACCOUNTING TRANSACTIONS
Applies relevant accounting principles and practices for a variety of transactions, such as reporting, recalculation, and reconciliation of funds. Monitors, reconciles, and corrects funds as well as processes transactions.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience monitoring, reconciling, and correcting funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts
B. I have experience monitoring, reconciling, and correcting funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.
C. I have successfully completed college-level coursework related to accounting or forensic accounting
D. I have NO experience or coursework related to this work behavior.
08
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience monitoring, reconciling, and correcting funds.
Your experience evaluating and validating the posting of accounting entries to general ledger accounts.
Your level of responsibility.
09
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
10
WORK BEHAVIOR 2 - DATA SOFTWARE UTILIZATION
Utilizes data analysis software, such as Microsoft Excel, to enter data and prepare worksheets as it relates to quarterly and year-end reports and department projections. Analyzes data/financial statements to ensure transactions are properly recorded and inconsistencies and missing information are detected. Independently computes figures to confirm data provided by external entities.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience utilizing data analysis software to enter data and prepare worksheets. I was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information.
B. I have experience utilizing data analysis software to enter data and prepare worksheets. Someone else was responsible for analyzing data/financial statements to ensure accuracy and/or detect inconsistencies and missing information.
C. I have successfully completed college-level coursework related to data analysis or spreadsheet applications.
D. I have NO experience or coursework related to this work behavior.
11
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience utilizing data analysis software to enter data and prepare worksheets.
Your experience analyzing data/financial statements in order to properly record transactions and/or detect inconsistencies and missing information.
Your level of responsibility.
12
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
13
WORK BEHAVIOR 3 - WRITTEN COMMUNICATION
Prepares reports that include data such as status of funds, appropriations, budgets, and expenditures. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares correspondence to communicate issues with various customers and business partners.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience writing reports that included data such as status of funds, appropriations, budgets, or expenditures.
B. I have experience writing reports of any nature.
C. I have successfully completed college-level coursework related to business writing, technical writing, or financial reports.
D. I have NO experience or coursework related to this work behavior.
14
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience writing reports that included data such as status of funds, appropriations, budgets, or expenditures.
Your experience writing reports of any natures.
Your level of responsibility.
15
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
16
WORK BEHAVIOR 4 - BUDGETING
Reviews or amends budgets for regulatory compliance. Monitors program budgets, receipts, and expenditures. Reports errors detected and recommends potential resolution.
Levels of Performance
Select the Level of Performance that best describes your claim.
A. I have experience reviewing or amending budgets. I was responsible for monitoring budgets for errors and making recommendations for potential resolution.
B. I have experience reviewing or amending budgets. I monitored budgets and reported errors; however, someone else was responsible for making recommendations for potential resolution.
C. I have successfully completed college-level coursework related to budgeting or business statistics
D. I have NO experience or coursework related to this work behavior.
17
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name(s) of the employer(s) where you gained this experience.
Your experience monitoring budgets and reporting errors.
Your experience making recommendations for potential resolution.
Your level of responsibility.
18
If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.
College/University
Course Title
Credits/Clock Hours
Required Question
Agency
Commonwealth of Pennsylvania
Address
613 North Street
Harrisburg, Pennsylvania, 17120
Website
http://www.employment.pa.gov