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Rutgers The State University Senior Administrative Assistant in New Brunswick, New Jersey

Position Details

Position Information

Recruitment/Posting Title Senior Administrative Assistant
Job Category URA-AFT Administrative
Department SC&I - Dean's Office
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. Ranked in 2022 by Forbes as a top 100 best large employer in America, Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
The School of Communication and Information (SC&I) on the Rutgers-New Brunswick campus houses a dynamic community of scholars who conduct engaged research and teach in the areas of communication, information science, media studies, information technology, journalism, librarianship, organizational and health communication, public relations, and other professional practice areas. SC&I has about 2,500 enrolled students and teaches thousands of other Rutgers students in our five undergraduate programs, two master's degrees, interdisciplinary doctoral program, and non-degree continuing education programs. We value our culture of collegiality and work hard to support the success of our full- and part-time faculty, staff, and students. For more about the school and its activities, see: http://comminfo.rutgers.edu.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Senior Administrative Assistant for the School of Communication and Information - Dean's Office.
Among the key duties of this position are the following:
  • Provides overall administrative management of the daily operations of the Faculty Support function.
  • Resolves a diverse range of problems related to scheduling, procurement, and other administrative functions consistent with the mission, goals, and policies of the university and school.
  • Ensures accurate and timely processing of requests and actions, and professional, prompt, and courteous service to faculty.
  • Manages the administrative support provided at the school for the academic department chairs, program directors, and faculty.
  • Oversees the work of the administrative assistants who are responsible for supporting the chairs, directors, and faculty within the school, in addition to providing support to the chairs, directors, and faculty assigned to him/her.
  • Supports faculty chairs in their work managing academic departments such as tracking meetings and agendas.
  • Works with program directors to create the schedule of classes for all programs.
  • Handles appointments and onboarding processes for full- and part-time faculty.
  • Supports all of the school's faculty in activities such as procurement, travel, and logistics related to research and teaching.
Position Status Full Time
Hours Per Week
Daily Work Shift Day
Work Arrangement
FLSA Nonexempt
Grade 05
Position Salary
Annual Minimum Salary 65741.00
Annual Mid Range Salary 81857.00
Annual Maximum Salary 97972.00
Standard Hours 37.50
Union Description URA-AFT Administrative
Payroll Designation PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment Staff - 12 month
Position Pension Eligibility ABP
Qualifications

Minimum Education and Experience
  • A bachelor's degree in business, administration, technology, communication, or a related fled, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, and report writing principles and practices.
  • A minimum of two years relevant experience in an administrative function, including at least one of the years of relevant experience in an academic administrative position.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
  • Excellent problem solving skills and outstanding written and oral communication skills.
  • Overall computer literacy, proficiency with office software applications including word processing and spreadsheet programs, online search, email, and the ability to learn new software applications quickly.
  • Must be able to work effectively with a diverse set of faculty and staff with a range of personal and professional styles.
Preferred Qualifications
  • Three years relevant experience in an administrative function, including at least one year of relevant experience in an academic administrative position.
Equipment Utilized
  • Desktop and laptop computers - Office software: MS Office Suite - RUTadmin for access to university data andrecords - University web applications including RIAS/Procurement, RIAS/Human Capital Management, CSS, DICES; and be able to learn the many new systems about to be adopted - school web applications such ascontent management systems for websites - open web applications such as Amazon purchasing and orderingpublisher textbooks for instructors - high end copier machines, fax machines, and other office equipment.
Physical Demands and Work Environment
  • Has to be able to lift boxes and materials up to 10 lbs.
  • Must be able to rearrange chairs and tables to set up rooms for meetings.
Special Conditions
Posting Details

Posting Number 25ST0534
Posting Open Date 03/18/2025
Special Instructions to Applicants
Regional Campus Rutgers University-New Brunswick
Home Location Campus College Ave (RU-New Brunswick)
City New Brunswick
State NJ
Location Details
Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, p regnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

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