Facilities Manager

Middletown, NY (http://maps.google.com/maps?q=25+Rykowski+Lane+Middletown+NY+USA+10941) • Credit Union Operations

Job Type

Full-time

Description

COME GROW WITH US!

We recently opened 2 new branches and are looking for talented and motivated individuals to join our team

Heritage Financial Credit Union is a member-owned financial institution that is committed to helping our members achieve their financial goals and building a stronger community. We believe that everyone deserves access to affordable financial services, and we are dedicated to providing our members with the tools and resources they need to achieve their financial dreams. Our vision is to be the leading financial institution in the communities we serve, and we are committed to creating a culture of excellence where our employees can thrive. We believe in creating a workplace where everyone feels valued and respected, and where we can all work together to achieve our goals. We recognize that our employees are our most important asset, and we are committed to providing them with the training, development, and opportunities they need to succeed.

Our values are at the heart of everything we do. We believe in:

• Integrity:We are honest and trustworthy in all of our dealings with our members, employees, and the community.

• Excellence:We strive to provide our members with the best possible service.

• Teamwork:We believe that we can achieve more together than we can alone.

• Respect:We treat each other with dignity and respect.

• Community:We are committed to giving back to the communities we serve.

If you are looking for a challenging and rewarding career in the financial services industry with a company that is committed to its mission, vision and values, we encourage you to apply for a position at Heritage Financial Credit Union. Here you will find a supportive and collaborative work environment where you can make a difference in the lives of our members and our community. We offer a competitive salary, comprehensive benefits package, including a very generous PTO policy.

POSITION DESCRIPTION

Position:Facilities Manager

Classification:Exempt

Department:Facilities

Approved By:Chief Operating Officer

Salary: $76,954- - $96,193 per year based on experience

Position Reports to:AVP of Credit Union Operations

Positions Supervised:Facilities Operator, Facility Foreman

POSITION PURPOSE

The Facilities Manager is responsible for the development, coordination, and execution of the security and facilities operations of the Credit Union. Maintaining such programs as Business Continuity, Facilities Forecasting/Maintenance, Leasing and/or Property Management, and Vendor Management. In addition, as the Credit Union’s designated Security Officer, the individual will be responsible for the ongoing development, maintenance, and execution of the Physical Security and Access Control programs.

1. Lead, develop, and partner with the Facilities team members through the following: Adhere to the periodic performance conversations as directed by Human Resources. Ensure department staff supports and executes a frictionless interdepartmental experience for colleagues at all levels of the organization. Ensure necessary support is provided to staff as it relates to training, resources, and a suitable working environment.

2. Manage credit union owned/operated properties: Facilitate and ensure effective Leases which provide for the Credit Union as Landlord and/or Tenant. Manage Tenant/Landlord relationships on behalf of the Credit Union ensuring adherence to agreed upon terms and mitigating any associated risk. Execute space planning directives from executive management and all ancillary components of such directives. Ensure all Credit Union facilities are effectively maintained, allowing the organization to operate in safe and reasonable manner for employees and members. Lead the design, construction, renovation, and maintenance for all credit union properties with internal resources and/or external partners.

3. Manage departmental expenses through budgeting and appropriate expense management.

4. Provide inter-departmental support as it relates to security, facilities, and mail/package delivery services.

5. As the Credit Union’s designated Security Officer: Maintain, in accordance with regulatory standards, the Credit Union’s Security Program, maintain all security-related equipment, policies and procedures while ensuring departmental adherence to their use and execution. Ensure compliance with the Credit Union Security Program in response to critical incidents. Timely reporting to all staff and/or executive management in the event of critical incidence as required. Maintain and develop appropriate relationships with law enforcement and security-related groups. This includes membership with the MHFSOA as a resource to the Credit Union in tracking local security/fraud threats in the area. Coordinate image retrieval and site access for law enforcement or other governmental entities as appropriate. Collaborate on interdepartmental employee relations matters, maintaining necessary confidentiality. Develop, maintain, and deliver or coordinate with appropriate outside partners to arrange, security-related training for the organization.

6. Administer the Credit Union’s Vendor Management Program through the following: Develop, maintain, and execute, in accordance with regulatory standards, the organizations Vendor Management Program (Program). Coordinate interdepartmentally with relationship owners to ensure adherence to the Program. Maintain and coordinate the Credit Union’s relationship with the Program’s administration vendor to ensure proper due diligence, risk mitigation/identification, and contract renewals are conducted as required.

7. Administer the Credit Union’s Business Continuity Program (BCP) through the following: Ensure compliance with federal and state regulatory requirements relating to business continuity. Periodic maintenance of the BCP to ensure the program is up-to-date and accurately reflects staffing, current locations, technologies, and resources. Conduct the annual BCP table-top to ensure a well-informed senior management team, and to enhance the BCP with feedback from Credit Union leadership.

8. Ensure departmental Service Level Agreements are adhered to as committed.

9. Develop and present material relative to Facilities and Security to senior-level positions within the Credit Union.

10. Participate in the annual budgeting process for both the Security and Facilities Dept. and cross-departmental needs relating to facilities and security.

11. Perform other duties as directed for which the employee’s knowledge, skills, and experience support.

PERFORMANCE MEASUREMENTS

Performance is measured against the roles assigned to the position and against goals established by the supervisor.

Equal Opportunity Statement

Employment at our Credit Union is based upon merit, ability, and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Requirements

Education/Certification:4-year college degree preferred plus 5-10 years’ experience in security and facilities for a financial institution or closely-related organization. CRVPM Certification levels I and II within 12 months of employment. CRVPM Certification levels III and IV within 24 months of employment.

Required knowledge:NY and PA landlord tenant laws. State and Federal regulations governing Security Management Programs in the financial services industry.

Experience Required:Significant experience reading, interpreting, and negotiating contracts (e.g., lease and business contract review) Significant experience managing facility, security, landlord and tenant relationships. 5-10 years leadership experience. Experience using P.C. based software including Microsoft Office etc.

Skills/Abilities:Ability to project a professional appearance and positive attitude at all times. Excellent project management and communication skills including the ability to communicate complex compliance issues to staff. Bilingual a plus.

Equal Opportunity Statement

Employment at our Credit Union is based upon merit, ability, and qualifications. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected status.

Salary Description

$76,954- - $96,193 depending on experience