Reference #: REQ_0000065252 APPLICATION INSTRUCTIONS: CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

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JOB DESCRIPTION AND POSITION REQUIREMENTS: Penn State Extension is hiring an Administrative Assistant. The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; organizing and maintaining information; analyzing data; and providing general office support. This position has a strong focus providing administrative support to the 4H program in Fayette County, PA.

Responsibilities:

Support daily office activities and administrative processes within the county office

Greet visitors and provide information; review, respond to, and direct inquiries

Assist in coordination of meeting/event logistics including scheduling, material preparation, and agendas

Compose, review, and distribute internal and external communications

Collect, organize, research, and analyze information and data to prepare reports and summaries

Create and maintain volunteer/member files and databases (ZSuite, SharePoint, etc.)

Maintain inventory and order 4H publication supplies

Resolve inquiries and ensure compliance with work unit and/or University policies and procedures

Support and coordinate special events; reserve spaces, prepare materials, coordinate work between teams, and serve as point of contact

May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized

May coordinate work assignments of department/unit support employees to ensure efficient workflow and processes

May train and direct the work of other support staff and wage payroll personnel

This is an 87.5% full-time equivalency (FTE) appointment working 35 hours per week. Full Penn State benefits included. This position offers a flexible work arrangement that combines remote and on-campus work.Questions related to flexible work should be directed to the hiring manager during the interview process.

This is a limited term position funded for one year from date of hire with excellent possibility of refunding.

Qualifications: Minimum requirements for this position include a High School Diploma or General Equivalency Diploma (GED), or an equivalent combination of education and experience. An associate's degree, vocational or technical training is preferred.

The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging in all its forms. We embrace individual uniqueness, as well as a culture of belongingthat supports both broad and specific equity initiatives, leverages theeducational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of thecommunity thrive.We value belonging as a core strength and anessential element of the university's teaching, research, and servicemission.

The salary range for this position, including all possible grades is: $34,800.00 - $50,500.00

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security nd Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

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Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.