Essential Duties and Responsibilities:

• Conserves leaderships' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information.
• Arranges and confirms executives' appointment schedule by planning and scheduling meetings, conferences, teleconferences, and outside meetings while maintaining accurate calendars.
• Manages travel planning (domestic & international), email, contacts, calendar and expense reporting for the above six members of the executive management team.
• Conducts research, analyzes and interprets information, problems and proposals to ensure objective and complete information is provided.
• Works closely with all departments to ensure cross-functional communication as necessary to achieve objectives.
• Demonstrates availability/flexibility to provide travel support during non-business hours when needed.
• Coordinates teams meetings, conference calls and video conferences globally.
• Prepares and drafts critical correspondence, presentations, reports and spreadsheets, with flawless attention to detail.
• Develops and distributes communications on behalf of executive management.
• Works independently with only general guidance on a wide variety of activities.
• Takes responsibility for the progress of small to medium projects, which include multiple components and determines action plan with deadlines.
• Rearranges commitments in order to maximize executives' time efficiency; and assures decision/desk time.
• Relieves management of administrative detail on all project levels.
• Updates and tracks delegated tasks to ensure progress to deadlines.
• Takes initiative in manager's absence. 
• Arranges meeting amenities and travel accommodations as needed for guests.
• Maintains confidence and protects operations by keeping information confidential.
• Coordinates with the organizations Receptionist to ensure front desk coverage between the hours of 8:00 AM and 5:00 PM during the work week.

• Responsible to perform other duties and activities as directed.

   

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.  

• Administrative Writing Skills                       
• Scheduling
• Time Management
• Travel Logistics
• Positive attitude
• Ability to Multi-task
• Strong follow-up
• Prioritize and meet deadlines
• Extremely organized
• Detailed-oriented
• Punctual and strong work ethic
• Strong Microsoft Office and Outlook
• Strong typing skills with experience creating memos, letters and spreadsheets and charts.

• Basic data analysis skills