Purchasing Coordinator

Type of Position Full time

Search Location(s) Hudson Valley, NY

Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=CPOFNYS&cws=45&rid=6529)

Job Brief

A. POSITION SUMMARY: Responsible for managing and maintaining accurate inventory records, ensuring efficient purchasing, handling, and optimizing inventory levels.

Shift Worked:

9:00am-5:00pm

Weekly Hours:

75

FLSA Status:

Non Exempt

Pay range:

$20.00 - $20.00

B. POSITION DUTIES:

· Maintaining relationships with Suppliers, placing orders based on current inventory needs, and tracking shipments from supplier locations.

· Distributing purchases to the appropriate departments.

· Keeping the Director of Business Operations current with invoices and purchases.

· Maintain ordering records according to CP Unlimited Policies & Procedures.

· Coordinate with staff to ensure proper storage.

· Keeping the Director of Business Operations updated on supply chain issues and maintaining process standards for products and personnel.

· Coordinating with shipping agencies and sellers to ensure timely deliveries and oversee the integrity and quality of delivered goods and services.

· Represent the company and department in a positive and supportive manner.

· Share responsibility for the cleanliness and maintenance of working areas with the rest of the team.

· Review requisitions from various departments & sites.

· Enters price information into a computerized inventory management system.

· Authorizes vendor invoices for payment, ensuring correct GL codes are applied.

· Monitors all purchasing activity and ensures optimum pricing and efficiency in all operations.

· Enters required data into the computer to ensure accurate item counts and for inventory purposes as materials are received.

· Records incoming packaging and manufacturing materials to ensure accurate item counts.

· Prepare and process requisitions and purchase orders for supplies, services, and goods

· Develop and maintain relationships with suppliers to effectively address issues related to price, delivery, and quality of goods and services

· Maintain up-to-date knowledge of supplier information data; respond to price increases with goal of negating or minimize all increases

· Work with vendors to maintain high visibility as a valued customer and obtain expedited responses when required

· Perform regular inventory audits to ensure accuracy and reconcile any discrepancies - Monitor inventory levels and collaborate with the procurement team to ensure timely replenishment of stock - Utilize data analysis skills to identify trends, forecast demand, and optimize inventory levels - Implement and maintain inventory control procedures to minimize errors and improve efficiency - Collaborate with cross-functional teams to develop and implement strategies for inventory optimization - Conduct regular cycle counts to validate physical inventory against system records Report, investigate, and rectify any inventory discrepancies.

· Communicate any issues regarding the inventory, sales, or operations to the Director of Business Operations.

· Other duties as assigned

o SKILLS:

• Ethical Conduct

• Problem-solving attitude

• Customer / Client Focus

• Time management and multitasker, with the ability to work on several requests simultaneously without losing focus.

• Organization and initiative, proactive

• Ability to build good relationships. There will be frequent contact with internal and external people, either face-to-face, by telephone or email

• Teamwork- collaborating with others to improve overall standards of work and service

• Good communications skills

C. POSITION REQUIREMENTS:

a. High School Diploma or equivalent

b. Experience in purchasing preferred

c. Proficient in Microsoft Word, Excel, & Oracle

d. Must be able to work independently and have good communication skills.