The Program Assistant is a flexible, helpful support staff who performs a variety of responsibilities including but not limited to: planning, coordinating, and attending meetings and events, assisting with volunteer management, ordering and maintaining supplies and inventory, virtual program assistance (remote connection, Zoom, cameras, etc.), ordering meals for events, data entry, event registrations and troubleshooting, and writing routine communications (announcements, emails, social media posts, etc.).

This position primarily works out of the Association’s Hudson office, but frequently travels and reports to other locations throughout Columbia and Greene Counties based on program needs.

Application Instructions

In the My Information section be sure to enter your full name, address, email, and phone number(s).

Include a cover letter, resume and at least three references (at least one who is a current or former supervisor or teacher). To attach documents, under the My Experience section use the Select Files button to search for files or use the Drop Files Here box to drag documents into your application. If you plan to upload more than one document, click the Upload icon for each additional document. Please note, once your application is submitted you will not be able to change your submission or add attachments. If you would like to add or update documents to your online application after submission, please contact Jim McNaughton, Association Lead Human Resources Manager, via e-mail jpm373@cornell.edu.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to Applying for a Job with Cornell Cooperative Extension (External Candidate) (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply) for additional guidance.

All Internal Applicants: Those who are currently employed by the Cornell Cooperative Extension Association indicated in this job posting must apply online via their employee Workday account, which may be accessed here: http://workday.cornell.edu/

Apply By

All applications must be received on-line by 11:59 pm on July 8, 2024. Position closing dates may change based on Association needs.

Required Qualifications

• Associate’s degree. GED/High School Diploma plus 2 years’ experience may substitute for an Associate’s degree.

• Experience relevant to the role of the position.

• Ability to help ensure diverse, equitable, and inclusive programs.

• Travel Requirements - Ability to meet frequent travel requirements associated with this position. A valid NYS driver's license with the ability to drive and driving record acceptable for Association insurance coverage are required.

• Ability to work flexible hours, which may include evenings and/or weekends, as appropriate.

• Ability to assist with various duties to support programs and program staff.

• Ability to relate effectively to co-workers, advisors, community, and professional leaders.

• Computer Skills - Ability to effectively use software including use of the internet, program related software, virtual technology (connections, Zoom, cameras, etc.), and Microsoft Office Suite including Outlook, Word, PowerPoint, Publisher, and Excel.

• Work Environment – In addition to the Working Conditions, the work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. This position works in a typical office environment. In addition, the position frequently lifts, moves, or transports program materials and equipment. The position regularly shops for program materials and food. The position regularly works in outdoor weather conditions including extreme heat and cold, precipitation, and in environments like fairs, outdoor community events, farms, gardens, and natural environmental settings.

  Preferred qualifications

• 4-H agriculture experience preferred

  Position Responsibilities & Essential Functions

Administrative Responsibilities:

Direction – 5%

• Help plan assigned programs and events.

Management – 5%

• Help manage assigned programs and events.

Coordination/Operation – 85%

• Coordinate and attend programs, meetings, and events.

• Assist with committee meetings, scheduling, etc.

• Assist program staff as needed or assigned.

• Assist with the volunteer management processes and documentation.

• Serve as additional 4-H youth chaperone on district and statewide events.

• Maintain professional relationships with partner organizations, agencies, businesses, etc.

• Coordinate requests for tabling/exhibit events; work with staff on scheduling, displays, and educational resources distribution.

• Maintain inventory of programs materials and supplies. Order and purchase supplies, materials, meals, and food for programs. Communicate with supervisors if materials are needed.

• Perform event set up and break down (room set up, tables, chairs, cleaning up, etc.).

• Assist staff with program technology needs (set up, connections, Zoom, cameras, breakdown, etc.).

• Book conference rooms and locations for assigned programs.

• Perform data entry, program and event registrations, and complete paperwork for assigned programs.

• Assist with program participant recruitment efforts.

• Assist with routine communications (announcements, emails, social media posts, etc.) and marketing efforts.

• Collect evaluations and other data from program participants.

• Assist with fundraising efforts.

• Prepare and submit expense reports.

Professional Improvement – 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.

• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety – Applied to all duties and functions

• Support the Association to maintain a safe working environment.

• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.

• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy – Applied to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.

• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.

• Aware of, and adheres to, established Cornell Cooperative Extension Association of Columbia & Greene Counties policies, procedures and Cornell Cooperative Extension Skills for Success.

• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

  Position Details

This is a full-time (35 hours/week), nonexempt position. Compensation paid at the rate of $20 per hour. Excellent benefits, based on eligibility, including:

• Paid Vacation, Sick, and Personal leave

• Paid Holidays

• NYS Health Insurance Program (including free Dental Insurance)

• NYS Retirement (NYSERS)

• Long-Term Disability Insurance

• Total Care Employee Assistance Program (EAP)

• Tax Deferred Annuity Plan

• Flexible Spending Accounts

• Group Universal Life Insurance

• Personal Accidental Insurance

• Legal Plan Insurance

• Long Term Care Insurance

• Auto and Homeowner’s Insurance

• Pet Insurance

• New York’s College Savings Program

• ClearPoint Credit Counseling Solutions

No relocation or VISA Sponsorship available.

For additional questions please contact Jim McNaughton, Association Lead Human Resources Manager, e-mail jpm373@cornell.edu or phone (518) 765-3503.

http://ccecolumbiagreene.org/

Job Title:

Association Program Assistant II

Level:

006

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jim McNaughton

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate government agencies. This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement (https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs) . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. As provided in New York State County Law Article 5, Section 224, the independent county and regional extension service associations are locally operated under the direction of Cornell University as agent for the State of New York. County and regional extension service association employees are employed by their association to engage in educational work and are not employees of Cornell University. Look for us on the web at cce.cornell.edu/.