APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Controller's Office at the Penn State College of Medicine in Hershey, PA, is seeking a Financial Specialist - Advanced Professional. The Financial Specialist supports the unit and Financial Officer in providing oversight of post-award grant administration. Specialist responsibilities include advising department(s)/unit(s) on grant management, financial controls, and policy and procedures for the efficient operation of externally funded research.

• Oversee all post-award administration duties in the assigned departments including but not limited to processing, monitoring and closing contracts and grants from various federal, state, local agencies and private companies and foundations.

• Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs.

• Use and interpret award guidelines, regulations and policies to effectively manage grants.

• Serve as a liaison for all stakeholders in grants administered by your perspective departments, including but not limited to other Penn State offices, sub-awardees, third-party partners, etc

• Develop best management practices for awarded including tools to track post-award documentation due dates, including process to ensure compliance to award’s terms and conditions

• Ensure grants are set-up in SIMBA, prepare budget revisions, process no-cost extension requests and other special approval requests, close accounts.

• Prepare monthly/quarterly/annual reports for sponsor, development, and corporate foundations review and approval

• Meet with Principal Investigators (PI) regularly to review financial reports, expenditures, resolve issues, spending progress and spending plans.

• Prepare and submit financial documents for awarded funds, including but not limited to specialized invoicing, SAP Concur expense reports, sub-award non-PO invoice payments, purchase orders, etc.

• Prepare and submit salary distributions, salary redistributions, and wage transfers

• Maintain and track accounts for various types of cost share, including voluntary uncommitted cost share

• Communicate with sponsor regarding invoices and appropriate backup

• Grant expert on Uniform Guidance and Penn State grant policies.

• Prepare grant projections on expenses for annual budget

  Minimum Education & Experience:

• Bachelor’s Degree

• 6+ years of relevant experience

• Or an equivalent combination of education and experience

  Employment will require successful completion of background check(s) in accordance with University polices.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

The salary range for this position, including all possible grades is:

$68,200.00 - $102,300.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

Hershey, PA