Description

We are seeking a highly organized and detail-oriented Administrative Assistant/Secretary to join our public accounting firm. This role is essential in providing administrative and clerical support to our accountants and management team, ensuring the smooth day-to-day operations of the firm. The ideal candidate will be professional, proactive, and capable of managing multiple tasks efficiently.

Key Responsibilities:

• Greet and assist clients, visitors, and staff in a professional and friendly manner.

• Answer and direct phone calls, emails, and other communications.

• Schedule and coordinate appointments, meetings, and conference calls.

• Maintain and organize physical and electronic files, records, and documents.

• Assist in preparing financial statements, reports, and other documents as needed.

• Manage incoming and outgoing mail, packages, and deliveries.

• Support accounting staff with administrative tasks such as data entry, billing, and document processing.

• Ensure compliance with firm policies and maintain confidentiality of sensitive information.

• Order office supplies and maintain an organized workspace.

• Perform other administrative duties as assigned by management.

  Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.

• Prior experience in an administrative or secretarial role, preferably in a CPA firm or financial services environment.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software is a plus.

• Excellent verbal and written communication skills.

• Strong organizational skills with the ability to multitask and prioritize workload.

• Attention to detail and accuracy in work.

• Professional demeanor and ability to maintain confidentiality.

• Ability to work independently and as part of a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .