Overview

The Exe cutive Assistant completes a broad range of administrative tasks that facilitate the President & CEO’s ability to effectively lead the organization , including assisting with special projects ; designing and producing complex documents, report, and presentations ; collecting and preparing information for meetings with staff and outside parties.

Responsibilities

• Provide sophisticated calen dar management for the CEO. Prio ritize inquiries and requests while troubleshooting conflicts, makes judgement and recommendations to ensure smooth day-to-day management

• Work closely with the President & CEO to keep them well informed of upcoming commitments and responsibilities , following up appropriately

• Anticipate CEO’s needs in advance of meetings , conferences, etc .

• Provides administrative support for other key executives as needed

• Coordinate travel arrangements, prepare itineraries, and plan logistics

• Coordinate all Executive Team meetings, retreats and assist with other events as needed

• Manage executive's contacts

• Accurately record minutes for meetings and creating action item lists

• Prepar e reports, memos, letters, and other documents as requested

• Research and conduct data gathering to prepare documents for review and presentation

• Assist in preparing and managing presentations and decks

• Serve as primary point of contact and gatekeeper for President & CEO for internal and external contacts

• Replenish President & CEO’s office materials such as paper and printer suppli es, office supplies, lunch, coffee, etc.

• Work on special projects including personal events and/or family needs

• Prepare monthly expense reports using Concur

• Welcome the Executive’s guests by greeting them, in person, on the phone; answering or directing inquiries

• Manage sensitive matters with a high level of confidentiality and discretion

• Opening and processing President & CEO’s mail accordingly

Ideal Candidate Will Possess the Following Skills and Abilities

• 5+ years executive support experience, including C-level executives

• High School Diploma required, Associate or Bachelor’s preferred

• Tech- Savy ; Advanced user of Microsoft Office 365 , specifically, Outlook, Teams, Word, Excel, Powerpoint , and OneDrive

• A bility to interact with people of all levels in a confident, professional manner

• Possess strong organizational skills that reflect the ability to perform, and take ownership of the position, as well as to prioritize multiple tasks seamlessly

• Highly resourceful team-player, with the ability to be extremely effective independently

• I mpeccable attention to detail

• High level of confidentialty is critical

• Demonstrated ability to manage assigned projects or programs effectively

• Excellent writing, editing, grammatical, organizational and research skills

  At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

  EOE/M/F/Veterans/Disability

Job LocationsUS-PA-Elverson

Posted Date2 days ago(7/1/2024 12:38 PM)

Job ID 2024-2453

of Openings 1

Category Administrative/Clerical