Overview

Scope of Responsibilities: Works under direct supervision. Partners with the Director of Sales Operations and other departmental leaders to accomplish assigned tasks and goals.

Job Summary: Responsible for crafting responses to RFP’s and updating the ProAct warehouse of pre-curated responses, as well as completing Standard Proposals to be reviewed by the Director of Sales Operations.

Responsibilities

• Assess RFP specifications; review & interpret key proposal requirements, timelines & non-standard items.

• Research, write, and organize information in a professional, credible and presentable manner.

• Prepare RFP documents and provide quality assurance through proofreading and editing proposals.

• Assist in organizing, coordinating, submitting all requests for timely responses from all relevant subject matter experts (SMEs)

• Editing and revising proposals according to feedback from subject matter experts and sales team.

• Refine and update proposal content to ensure alignment with best practices in the industry, differentiation from competitors and accurate reflection of business processes and programs.

• Work with multiple departments across the organization to ensure appropriate representation of services including sales, account management, clinical, analytics, marketing, and senior leadership

• Writing new content and tailoring existing responses to meet proposal needs.

• Assist in maintaining the RFP database of reusable content and references to ensure accurate and current information is present.

• Use company templates for proposals in order to maintain a sense of consistency within the department

• Assist in maintaining/updating company templates for proposal use

• Working with the design team to create graphics and visuals for projects.

• Meet deadlines by being capable of prioritizing responsibilities and balancing your workload

• Work as part of a team to offer suggestions for improvements or ways to streamline the process

• Collaborate with subject matter experts throughout the organization to effectively address pending business or process changes, market events, new data and competitive intelligence to create persuasive proposal content.

• Present final draft proposals to management for review and approval

• Represent the RFP Department on implementation coordination to ensure plan specs and processes match sales promises.

• Responsible for completing all mandatory and regulatory training programs.

• Perform other duties as assigned.

Qualifications

Job Skills Required:

• Experience in the healthcare/PBM sector

• Research skills must be able to use all available resources to answer questions.

• Strong knowledge of Microsoft and Adobe Suites.

• Must be able to work independently.

• Excellent computer and organizational skills, as well as attention to detail.

• Excellent written and verbal communication and interpersonal skills.

• Ability to meet deadlines.

• Ability to simultaneously carry out multiple projects.

• Proofing and Editing

Educational Requirements:

• Minimum: AS Degree

• Preferred: BS Degree in Communication, English, Marketing or related field

Experience Preferred:

• Preferred: Previous 3 years in health benefits related field, and/or RFP creation.

Compensation:

$20.00 - 23.00 per hour.

The final offer will be determined after careful consideration of multiple factors such as relevant skills, years of experience and education.

KPH Healthcare Services, Inc. is a multistate organization and abides by all local, state and federal regulations as it pertains to minimum wage requirements.

Connect With Us! (https://kphcareers-kphhealthcareservices.icims.com/jobs/13916/senior-proposal-administrator/job?mode=apply&apply=yes&in_iframe=1&hashed=-336031866)

Job Locations US-NY-East Syracuse, NY | US-NY-Gouverneur

Posted Date 2 weeks ago (3/12/2025 10:36 AM)

Requisition ID 2025-13916

# of Openings 1

Category Administrative/Clerical

Location : Location US-NY-East Syracuse, NY