Executive Administrative Assistant to the CEO

American Dream, 1 Meadowlands Plaza, East Rutherford, New Jersey, United States of America

Req #1004

Wednesday, March 12, 2025

American Dream (https://www.americandream.com/) , developed by Triple Five Group, is an unparalleled mix of world-class entertainment, retail, and dining, comprising more than 3 million square feet just minutes away from New York City in East Rutherford, New Jersey. American Dream (https://www.americandream.com/) is home to leading attractions, including DreamWorks Water Park (https://www.americandream.com/venue/dreamworks-water-park) , Nickelodeon Universe Theme Park (https://www.americandream.com/venue/nickelodeon-universe) , LEGOLAND Discovery Center (https://www.americandream.com/venue/legolanddiscoverycenter) , SEA LIFE Aquarium, (https://www.americandream.com/venue/sealifeaquarium) Big SNOW Ski Hill (https://www.americandream.com/venue/big-snow) , Dream Wheel (https://www.americandream.com/venue/dreamwheel) – a 300-foot observation wheel overlook the NYC skyline, as well as attractions debuting soon such as The Game Room Powered by Hasbro and Skip Barber Racing Go-Kart Academy. American Dream’s immersive luxury shopping and dining experience – The Avenue – features Saks Fifth Avenue, Hermès, Saint Laurent, Dolce & Gabbana, Carpaccio, a fine-dining Italian restaurant, and much more. The retail collection is further expanded with flagship locations for Aritzia, H&M, PRIMARK, Uniqlo, Sephora and Zara; as well as the Toys'R'Us global flagship, the only standalone location in the U.S, and the world’s first and only “candy department store,” IT’SUGAR.

For more information on American Dream, visit www.americandream.com or find us on Instagram @americandream (http://www.instagram.com/americandream) and TikTok @americandream_official (https://www.tiktok.com/@americandream_official) .

Key Objective(s):

The main purpose of the Executive Assistant to CEO is to assist in day-to-day Executive activities of the business. Responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, this position contributes to the efficiency of our business by providing timely support to executive members.

Primary Responsibilities:

• Extensive calendar management in a fast-paced environment.

• Manage any last-minute changes or cancellations and update schedules accordingly.

• Support high-priority and time-sensitive matters by assessing requests and delivering prompt solutions.

• Coordinate domestic and international travel, including flights, accommodations, transportation, and itineraries.

• Manage correspondence, including emails, calls, and mail, and respond on behalf of the CEO as necessary.

• Assist the CEO with daily administrative tasks, projects, and strategic initiatives.

• Provide assistance to other senior leaders as required.

• Schedule and manage medical appointments and personal commitments.

• Organize and maintain files and personal documents for easy access and efficiency.

• Support personal and professional projects, handling tasks from research to execution.

• Screen phone calls and manage incoming requests.

• Serve as a liaison between the CEO and various individuals, including business contacts and other members of the ownership team.

• Will require some off-hours support.

  DESIRED QUALIFICATIONS

• Have 5+ years previous experience as an Executive Assistant.

• Previous experience with project management is a plus.

• Ability to stay composed under pressure and adapt to changing requests.

• Must be detail-oriented, have excellent organization and time management skills.

• Must have previous experience managing domestic and international travel arrangements.

• Handle sensitive and confidential information with the highest level of respect and discretion.

• Ability to manage multiple tasks, calendars, and projects with a strong attention to detail.

• Must have experience with Microsoft Office, Apple, Nexus, PowerBi, Concur.

  American Dream is an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are to be made without regard to race, color, age, gender, sexual orientation, religion, marital status, pregnancy, national origin/ancestry, citizenship, physical/mental disability, military status, or any other basis prohibited by law.

Other details

• Pay Type Salary

• American Dream, 1 Meadowlands Plaza, East Rutherford, New Jersey, United States of America

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