NY HELP Yes

Agency University at Buffalo

Title C250032-Office Assistant 2 (NY HELPS), Financial Management

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 09

Bargaining Unit APSU-Agency Police Services Unit (PBAofNYS)

Salary Range From $41399 to $41399 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 7:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Erie

Street Address XXX

City Buffalo

State NY

Zip Code 14214

Duties Description Position Summary: The Accounts Payable unit within Financial Management at the University at Buffalo is seeking an Office Assistant 2 to join the team in this fast paced and detail oriented position. In this role you will responsible for the following duties:Review of purchase orders, reimbursements, invoices, and receipts to prepare for payment in various systems.Interact with departments, buyers, and supplier representatives and respond to inquiries and ensure a positive customer experience. Independently use several systems and software packages to process, track, and monitor expenses while maintaining compliance with requirements. These are complex clerical processes where attention to detail is required.Use independent judgment to make decisions based on policies and procedures in place or where precedents do not exist. Be able to implement guidelines for SUNY, RF, New York State as well as UB.Assist with gathering documentation for audit requests.Work on special projects within Business Services as needs arise.This is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. The nature and variety of the activities depend on the area in which the position is assigned.Additional Information1. Learn about our benefits, where we prioritize your well-being and success to enhance every aspect of your life.2. Learn more about what it looks like to be a part of the University at Buffalo community.3. Begin your career with us through the NY HELPS program.University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications Minimum Qualifications: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).Non-competitive (NY HELPS):• One year of clerical experienceORCompetitive (NON-NY HELPS):• Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.• Reassignment Requirement: You must hold the same title at the University at Buffalo.• Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).Preferred Qualifications:• Strong attention to detail• Proficient in Microsoft products• Strong Math Skills

Additional Comments Additional Information:University at Buffalo is an affirmative action/equal opportunity employer and in keeping with our commitment, encourages women, minorities, persons with disabilities and veterans to apply.Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelly Stich

Telephone 716-645-6074

Fax

Email Address stcih@buffalo.edu

Address

Street XXX

City Buffalo

State NY

Zip Code 14214

Notes on Applying https://www.ubjobs.buffalo.edu/postings/56296