Executive Assistant

US-NY-Einstein/Resnick - Bronx

Job ID: 2024-16495
Type: Administrator/Office Manager
# of Openings: 1
Category: Exempt
Albert Einstein College of Medicine

Responsibilities

• Provide administrative support to the office of the Dean and to key leadership of the Deans Suite (Senior Associate Dean, Finance and Operations/Chief Financial Officer/ Assistant Dean, Information Technology)
• Manages information and communication to internal and external stakeholders
• Maintain calendars, make travel arrangements, organize conferences/ itineraries, and update pending commitments and appointments.
• Coordinate conferences, committees, seminars, and special events
• Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
• Greet visitors; answer telephones and disseminate information to callers, take messages and transfer calls to appropriate individuals.
• Prepare/gather input for meeting materials; set up and maintain complex files for the Dean’s Office.
• Prepare and disseminate information for Einstein/Montefiore board meetings.
• Oversee the distribution of annual meeting schedule for divisions
• Manage the Office budget, which includes approving and monitoring expenses/purchases and special contracts within established guidelines.
• Utilize EPRO/Micromane/Egencia to submit and track purchase orders, check requests, requisition forms, petty cash vouchers, reimbursement forms for business expenses, work orders, etc.
• Oversee Kronos timekeeping system to approve time for department staff
• Assist the Dean’s Office during absence of the Executive Assistant including answering phones, maintaining calendar, scheduling appointments and providing other assistance as required
• Other tasks as assigned

This role is in person-not remote.

• Bachelor's Degree and a minimum of 5 years of relevant administrative experience or equivalent combination of education and experience will also be considered.

• Demonstrated ability to work in a fast paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions to senior staff. Must demonstrate good judgment, initiative and attention to detail.
• Must be able to interact effectively with diverse individuals. Strong organizational abilities required as well as demonstrated ability to manage workflow among support staff.
• Demonstrated ability to balance workload for a number of executives with competing priorities.
• Proficient in Microsoft Office and windows-based computer system required.
• Adept at learning new software programs.

Minimum Salary: 75000 Maximum Salary: 82000 Salary Unit: Yearly