Administrative Assistant III

US-NY-Einstein/Resnick - Bronx

Job ID: 2024-16405
Type: Administrative Support
# of Openings: 1
Category: 1199 Union
Albert Einstein College of Medicine

Overview

• Under supervision of the Administrator, will provide administrative support to Divisions of Infectious Diseases, Rheumatology, and Dermatology.

• Must fulfill duties of all previous grades
• General administrative support for Division Chiefs, Administrators, faculty, support staff

Scheduling/Coordination & General Support

• Provide backup support for managing ID Division Chief calendar including scheduling/managing meetings and answering phone lines
• Provide administrative support for clinical faculty inclusive of but not limited to, scheduling meetings, organizing interviews and events, managing calendars
• Provide administrative support for ID Task Force(s) including scheduling meetings, managing calendars, information dissemination etc.
• Answering phone lines in divisional offices
• Coordinate divisional functions such as reserving rooms for meetings, setting up visits for prospective faculty and coordinating intercampus transportation
• Assisting faculty with reimbursements and submission of honorarium payments
• Assist with maintenance of divisional websites
• Assist with onboarding of new faculty and support staff
• Dissemination of divisional notices, announcements and informational emails
• EPRO coordinator for ID, Dermatology and Rheumatology; creates purchase requisitions, manages PO changes, closeouts, etc.
• Assist Fellowship Coordinators as needed; assists with conference and speaker organization
• Other related duties as assigned

Grant Support

• Provide backup support for ID cayuse coordinator
• Cayuse coordinator for Rheumatology and Dermatology grants on both campuses, set-up proposals, uploading documentation, set-up routing, submit proposals
• Submit progress reports, closeouts and no-cost extensions in ERA Commons, proposal central, grantsolutions websites
• Maintains PI information for grants (updated biosketches, publications, other support, IACUC & IRB approvals, usernames) and grant submission record keeping
• Assist principal investigators and support staff with obtaining ERA Commons username
• Reviews proposal documentation for completion and accuracy (biosketches, other support etc.)
• Assists with subcontract document collection for new proposals and grant continuations
• Other related duties as assigned

Medical School Course Coordinator

• Request and collate material from preceptors for: Lectures Series, Laboratory Sessions, Case discussions
• Prepares schedules for the lectures, laboratory sessions and case discussion
• Arrange transportation for outside lecturers
• Assign students to room, Collect attendance sheets, Prepares tests
• Records student evaluations
• Prints manuals/materials for faculty
• Additional responsibilities as assigned

High School Diploma and 4+ years of administrative support experience are required. Equivalent combination ofeducation and experience will also be considered

Minimum Salary: 27.86 Maximum Salary: 28.73 Salary Unit: Yearly