NY HELP No

Agency State Comptroller, Office of the

Title Project Assistant - Business Systems Analyst, Item #00809

Occupational Category Other Professional Careers

Salary Grade 25

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $93530 to $117875 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 7:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address Office of the New York State Comptroller

110 State Street

City Albany

State NY

Zip Code 12236

Minimum Qualifications At least eight (8) years of experience in business systems analysis, implementing all business phases of the Systems Development Life Cycle (SDLC), including planning, analysis, design, implementation, and maintenance.At least two (2) of the eight (8) years of experience must be managing and developing test plans, scenarios, scripts, and data; executing tests; and documenting and reviewing test results for system changes.At least two (2) of the eight (8) years of experience must be managing requirements using a requirements traceability matrix.At least one (1) year of supervisory experience.EDUCATION:A Bachelor’s degree may be substituted for four (4) years of general business systems analysis experience.A Certified Business Analyst Professional (CBAP) may be substituted for two (2) years of general business systems analysis experience

Duties Description Under the direction of the Project Assistant, SG27, the Project Assistant – Business Systems Analyst will be responsible for managing and participating in the delivery and implementation of the Human Capital Management (HCM) system. The primary responsibilities include, but are not limited to:• Supervise the development and documentation of business requirements for a Human Capital Management system and a separate Time & Attendance system;• Participate in the analysis of existing business processes as it relates to the development of improved business processes, ensuring new processes enhance productivity, performance, and effectiveness;• Participate in the analysis of the impact of re-engineered business processes; • Participate in the interpretation of NYS Civil Service Laws, Rules & Regulations, Division of Budget and GOER rules and regulations as they are applied against the development and implementation of new automated systems;• Supervise the design and implementation of a framework for managing the capture, documentation, and ongoing transfer of business knowledge; • Supervise and participate in the drafting and implementation of new policies (or the revision of existing policies) in support of new automated systems;• Participate in the development of interview questions and surveys, and the review of responses;• Work with project staff, consultants, end users, and others to elicit and document the current human resource processes and/or functions;• Lead fit and gap sessions for OSC specific requirements;• Lead in the development of test scenarios and test plans;• Develop prototypes for end users based on solutions;• Lead the development of business procedures, instructional documentation, and training materials for end users;• Oversee end user support and training;• Assist with any procurements that will be necessary as a result of this project; • Lead in the collecting and maintaining department specific data and metrics;• Solicit and synthesize input from stakeholders;• Maintain the requirements traceability matrix;• Execute change management activities related to the project;In addition to the project duties, the Project Assistant will provide support for current Human Resources (HR) systems which will promote expertise in understanding current user expectations and current system functionality that is needed for project duties such as fit/gap and developing test scenarios and test plans. These responsibilities include, but are not limited to:• Supervise the development of ad-hoc biweekly, monthly and quarterly reports from HRIS, LATS and LRTS for agency management;• Provide system support to HR users of HRIS, LATS, Staffing, LRTS and Staffing applications;• Develop and run queries to verify data integrity. Research data inaccuracies to determine if cause is system or user related. Implement change, system or process, to avoid future inaccuracies and to increase efficiency and effectiveness;• Supervise the Personal History Folder Project;• Direct supervision of Business System Analysts (SG23).• Supervise a cross-functional team which may include Business System Analysts, HR Specialists, IT Specialists, and Project Assistants.

Additional Comments Desired Competencies:• Demonstrated experience with the System Development Life Cycle throughout all phases of solution delivery.• Experience using recognized business analysis methodologies.• Demonstrated experience in the development of business process documents and training materials.• Demonstrated experience troubleshooting system problems and errors.• Proficient in the use of Microsoft Office applications (Word, Excel, PowerPoint, Visio, Project, Outlook, Teams, SharePoint).• Strong organizational skills and the ability to prioritize when working on multiple tasks.• Excellent interpersonal and communication (written and oral) skills.• Ability to work independently, as well as in a team environment.• Ability to work with others to analyze problems quickly and collaborate to develop the best solution.• Flexibility, adaptability, and capability to work well in a fast paced, participative, deadline-oriented environment with diverse assignments.• Strong supervision and leadership skills.Telecommuting:The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s duties and work performance are aligned with telecommuting they may be allowed to do so. Upon approval to telecommute, OSC employees may telecommute up to 5 days per pay period.Reasonable Accommodation:The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment:The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street Office of Human Resources

110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applying Submit a clear, concise cover letter, resume, and a completed copy of this template: https://www.osc.ny.gov/files/Jobs/docs/00810-project-assistant-mq-template-4-2024.docx via email to recruit@osc.ny.gov no later than July 1, 2024. Documents must be sent as unlocked and accessible attachments.Reference Item #00809-JFP in the subject line of your email and on your cover letter for proper routing.If you have questions about this vacancy, please contact this Division representative:Division contact: Kyla Scott, kscott@osc.ny.govImportant Notes: To access the required template, copy the link above and paste it into your web browser, then download, complete, and save to submit with your email response. You MUST complete the linked template in full to demonstrate you meet the minimum qualifications for this position. Interview selection is based SOLELY on the information you provide in this document, incomplete or vague information will not be viewed in your favor.Be sure to submit an unofficial copy of any transcripts you may have with your cover letter, resume, and completed template, as there are educational requirements for this position.