NY HELP Yes

Agency Homeland Security and Emergency Services, Division of

Title Contract Management Specialist 1/Trainee 1/Trainee (NY HELPS)

Occupational Category Other Professional Careers

Salary Grade 18

Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF)

Salary Range From $49363 to $82656 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 1220 Washington Avenue

Bldg 7A

City Albany

State NY

Zip Code 12226

Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. This title includes a traineeship opportunity and applicants will be appointed to the appropriate level based on their experience and education.Contract Management Specialist level requirements:• Contract Management Specialist Trainee 1 (equated to SG-13): A bachelor's or higher degree.• Contract Management Specialist Trainee 2 (equated to SG-14): A bachelor's degree and one year of professional experience. • Contract Management Specialist 1, SG-18: A bachelor's degree and two years of professional experience*. *Professional experience includes managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1, 70.4, 52.6 of the Civil Service Law.Dependent upon qualifications, if appointed as a trainee, successful completion of a one-year or two-year traineeship leads to appointment as a Contract Management Specialist 1, SG-18.

Duties Description Under the general direction of a Contract Management Specialist 2, in the Office of Administration and Finance, the Contract Management Specialist 1’s duties will include but are not limited to the following:• Learn and understand laws, policies, and procedures governing New York State procurements.• Develop contracts and assist in various aspects of contract approval and administration.• Utilize the Statewide Financial System (SFS) to establish and encumber contracts, process transactions and access reports.• Assist in the ongoing administration of contracts with vendors and ensure adherence to established contract procedures and requirements.• Research vendor contracts with the State to ensure compliance with Agency Procurement Policy and NYS Finance Law.• Maintain an effective working relationship with program and administrative organizations.• Develop and revise procedures, policies, and reporting formats for DHSES MWBE and SDVOB Programs.• Conduct market research and establish cost reasonableness for procurements.• Develop RFPs, RFIs, IFBs, RFQs, evaluation instruments, single and sole source requests, and other procurement instruments, ensuring that procurement documents and processes meet legal and regulatory requirements.• Provide advice and assistance to Department program managers with focus in the areas of compliance with State finance and procurement laws, regulations and policies.• Perform other projects and assignments, as needed.

Additional Comments Candidates who are current 55b/c eligible and meet the minimum qualifications are encouraged to apply. If interested in this position and applying using your 55b/c status, please provide us a couple of your current 55b/c eligibility letter.*This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an NY HELPS title, employees may take part in any promotion examination for which they are qualified.NOTE: Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and/or local deployments may be required, which would result in a change and/or increase in working hours, locations and/or duties.NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/TR

Telephone 518-486-5700

Fax 518-485-8432

Email Address HRresumes@dhses.ny.gov

Address

Street NYS Division of Homeland Security and Emergency Services, HRM

1120 Washington Ave. Bldg 7A, 5th Floor

City Albany

State NY

Zip Code 12226

Notes on Applying Please submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID 161773 in the subject line of your application email to HRresumes@dhses.ny.gov