Office Assistant

Job Closing: Jul 10, 2024

Job Code: 43-6014 Salary : $15.02 - $26.48

Status: Non-Exempt, Full-Time Location: Justice Building

Department: Tribal Courts Reports To: Principal Law Clerk

Telecommute: Not Eligible Fleet: Yes

SUMMARY: Under the direction of the Principal law Clerk, the Office Manager is responsible for providing administrative support and assisting in all aspects of the purchasing and procurement of goods and equipment for the Saint Regis Mohawk Tribe Judiciary. Completion of these objectives will require the Office Manager to perform the following duties:

ESSENTIAL DUTIES AND RESPONSIBILTIES include the following:

• Manage relationships with vendors and service providers

• Ensure that bills and items are invoiced and paid on time

• Establish and monitor procedures for record-keeping

• Manage one-card expenses

• Review, prepare, and submit e-Requisitions on MIP

• Preparing Purchase Orders, Check Requests, and Credit Card Vouchers for submission

• Accepting and processing incoming bills for receiving reports

• Research information in regards to purchases and contracts

• In conjunction with the Principal Law Clerk, prepare request for contract and other related documentation

• Reconcile and monitor Court expenditures

• Supervises the maintenance of all financial records, budget control, and internal record keeping

• Responsible for maintaining a log of all expenditures made by the Court

• Maintaining the grant files for the Court and assisting in grant and other audits when needed

• Purchases supplies and keeps inventory of all goods purchased by the Court

• Coordinating and setting up meetings for the Chief Judge and other Court staff

• Plan on-site training and activities when necessary

• Make travel and meeting arrangements as necessary for judges and Court staff

• Maintain the office condition and arrange necessary repairs

• Assist in the onboarding process for new hires

• Work cooperatively and collaboratively with other tribal employees and entities

• Must display a professional attitude at all times

• All related duties as assigned.

SUPERVISORY RESPONSIBILITIES: There are no supervisor requirements for this position.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must have excellent communication skills and be proficient in office management techniques. Must be able to multitask and maintain open lines of communication to ensure effective cooperation among the Court employees. Must be willing to undertake an attitude of service and professionalism, and function as a part of the Tribal Court Team.

EDUCATION AND/OR EXPERIENCE:

• Associates Degree (AA/AS) Or

• Comparable education and/or experience will be considered.

• One year or more of experience in an office setting is preferred.

OTHER SKILLS AND ABILITIES:

• Great oral and written communication skills

• Strong organizational and planning skills

• Proficient in word, excel, and experience with varying databases

• Ability to establish priorities and ensure all tasks are accomplished in a timely and accurate manner

• Need the ability to adjust staff assignments to meet administrative objectives

• Be a motivated, self-starting individual and possess strong organizational skills

• Must be able to maintain confidentiality

Must be at least 18 years of age, have and maintain a valid driver’s license with a clean driver abstract in accordance with the Saint Regis Mohawk Tribe’s Fleet Policy.

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor.

The successful candidate must pass a criminal background check prior to employment.

The successful candidate must pass a test for illegal substances prior to employment being confirmed.

Applicants must submit letter of interest, resume, and supporting documents (certificates, degrees, licenses). Applicants that are eligible for native preference must include Tribal Identification Card, Status Card or letter to be eligible for Native Preference. All submissions can be emailed to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as a PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

All positions require the successful candidate to pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes. Depending on the position there maybe multiple background checks.

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used for Emergency Hire individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.

EMPLOYEE COVID VACCINATION POLICY

Effective July 3, 2023, the Saint Regis Mohawk Tribe no longer requires the COVID-19 Vaccination for any positions within the organization, to include Health Services.